What to do if 24 hours in a day is not enough for you?

What to do if 24 hours in a day is not enough for you?

The feeling of not having enough hours in the day is a fairly common problem faced by entrepreneurs and senior executives. Fortunately, this problem can be solved with the help of these 10 ways:

1. Set aside time for rest

Beginners in time management and perfectionists want to cram more tasks into the schedule – so that there is not a minute of free time left. Sounds logical, but there are a couple of significant drawbacks to this approach:

  1. First, there’s force majeure. With tight planning, the slightest delay is enough to get the whole schedule hopelessly thrown off;
  2. Second, you need time off to do more and do things better.

2. Use the forced pauses to your advantage

Always take a notebook, tablet or book with you. If you have to wait outside the workplace (at the post office, at the barbershop, at the bank, or elsewhere), you can read a dozen pages, take notes, or respond to work emails.

3. Write everything down

Don’t rely entirely on your memory, take notes. Write down everything you can use in your notebook or smartphone: ideas, tasks, important names and contacts, useful links, interesting thoughts.

Later on, this will save you a lot of time: you won’t have to find out the name of the book you were advised to read, or the name of the specialist you need.

4. Create templates

According to the latest scientific research, the modern office worker spends almost 1/3 of working time on correspondence! So in order not to get bogged down in this routine, set up chatbots in your mail or hire an assistant.

The same goes for communicating with clients on the website. If you often get asked the same questions (about how to advertise on your blog, how to sign up for a consultation, how to get a job in your company), prepare the answers in advance and send them to them. Or create a section with FAQ (frequently asked questions) on your personal page or website.

5. Be two-tasking man

But only if none of your activities require deep concentration. Trying to listen to a podcast and respond to messages at the same time probably won’t work. Such multitasking only reduces productivity.

But there are some things that don’t require full involvement and involve different processes. For example, you can start an audiobook while you’re doing crafts, tidying up, taking a walk, or jogging.

6. Read, not look through

If there is even the slightest chance that information in a letter, article, or book will still be useful to you, read into the text, rather than run your eyes over it diagonally. Otherwise, you’ll have to reread it later, and you’ll waste more time than you could.

7. Unload your brain

If you feel that your mind is overloaded with plans, ideas, and tasks, stop and write them all down. When you have it all written down, it will be easier to work: You won’t be distracted by insistent thoughts like “don’t forget to make an appointment with your child at the dentist”.

Try to keep your tasks as short as possible, and divide large tasks into phases – that way they won’t be intimidating and you’ll be more likely to complete them.

8. Unsubscribe from unnecessary subscriptions

Some newsletters you are no longer interested in, some you subscribed to by mistake. As a result, hundreds of unnecessary emails distract you with notifications and prevent you from finding the information you need.

To unsubscribe from all unnecessary newsletters at once, you can use Unroll.me. There’s also a Rollup feature, which can be used to collect important newsletters into one digest that arrives in your inbox once a week.

9. Make rules for yourself

Uncertainty and an abundance of options cause you to waste time making decisions. Think of settings that will narrow down the choices and make the situation clearer.

For example, if you make a menu for the week, it will immediately become clear what you need to buy at the store, and you won’t have to think every time what to make for lunch.

10. Combine small tasks

You’ve probably heard of the two-minute rule: if a task takes a minimum of time, get it done right away. The idea is good, but if there are many small tasks, you will be distracted all day long by one or the other. And it takes a person about 23 minutes to get into work after a distraction.

So you can set aside half an hour or an hour each day to do small tasks in bulk. Or choose one day a month to devote it entirely to chores you wouldn’t normally want to be distracted by: all those bill payments, trips to the tax office, paperwork at state agencies, trips to the dry cleaner. By the way, if the bank and the dry cleaner are near each other, it is quicker and easier to go there and there at once.

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